The purpose of this policy
COGEP is particularly committed to respecting privacy and protecting personal data.
In effect since May 2018, the General Data Protection Regulation (GDPR) restores control of one’s data to individuals. It establishes a high and uniform level of data protection throughout the European Union and defines a legal framework suitable for the digital age.
According to this regulation, personal data refers to any information related to a natural person who is directly identified (such as last name, first name, address, email address, etc.) or who may be indireclty identified (such as a phone number, biometric, genetic, economic, social data, or image).
A processing, on the other hand, represents any automated or paper-based manipulation of personal data (information collection for patient record creation, recording via video surveillance, or extraction and dissemination of data for study purposes).
This policy aims to inform you about how COGEP collects, processes, or retains this data.
This policy may be amended, supplemented, or uptaded to comply with legal, regulatory, jurisprudential, and technical developments. The online version is the current version.
Why are some of your data collected?
The personal data collected via COGEP’s website allows us to:
- Provide services: extracts from the Social Booklet or Mag, newsletter subscription,
- Respond to your messages (contact forms),
- Offer optimal navigation on the site: adaptation of display based on the device used, storing preferences…,
- Provide links to COGEP’s social networks,
- Conduct statistical analysis of visits to our site and optimize it,
- Manage job inquires following spontaneous applications.
COGEP is committed to treating your personal data in strictly in accordance with the purposes described to you.
What personal data is collected?
We collect your personal data when you fill out one of our forms (newsletter subscription, contact forms) and through cookies.
When you fill out a form on our website, the mandatory or optional nature of the personal data to be transmitted is indicated by an asterisk. It may include the following data:
- Last name, first name
- Email address
- Phone number
- Are you already a COGEP customer?
Some data is automatically collected during your visit to the site through cookies. A “cookie” is a computer file sent by a website server and stored on your computer, tablet, or phone.
Cookies aim to collect non-personal information about your browsing: electronic identification data (IP address, geographical area), activity data on our site (visited pages, visit settings, etc.). They are managed by your web browser.
Various types of cookies are used by COGEP’s website:
- Internal cookies necessary for the proper functionning of the site to offer the right content to the right user.
- Third-party cookies for audience measurement (Google Analytics).
List of cookie types
Company name cookies: These are cookies deposited by the company on your computer, tablet, or mobile to meet its navigation, optimization, and service personalization needs on our site.
Analytical cookies: To track user browsing habits. These cookies are used to analyze your navigation, your favorite pages, and which pages you exit the site on. This allows us to adapt our site to your preferences to provide more relevant content.
You can oppose the recording of cookies by configuring your browser. However, blocking cookies may prevent the correct display of certain pages, or you may receive a message indicating that you need to allow cookies to view the site.
On what legal grounds is your data processing based?
The processing of your data collected on our site is based on legal grounds:
- Your consent, particularly for prospecting, depositing analytical cookies, responding to your messages, information requests, and appointments requests.
- Legitimate interest in depositing and managing functional cookies to ensure the proper functioning of the site.
Who is the recipient of your data?
Access to this information is strictly limited to individuals who are required to be aware of it due to their role. These recipients will only have access to data strictly necessary for the exercice of their duties and for the duration of these duties. Theses data is also accessible to third parties, especially to the data controller’s service providers (mailing, letters, etc.) under a legal, regulatory, or contractual obligation.
How long is your data retained?
We ensure to retain your personal data for a duration that does not exceed the time necessary for the purposes outlined here or as required by applicable law.
Data collected through cookies are kept for a maximum of 13 months. Non-cookie data is retained only for the time necessary to achieve the purposes for which it was collected. Once this period has elapsed, your data will be deleted or achived in accordance with applicable legal rules.
How is your data secured?
COGEP protects your personal data by implementing physical and logical security measures to safeguard it from unauthorized access, improper use, disclosure, loss, and destruction.
However, it is your responsibility to ensure that the computer you are using is adequately secured and protected against malware.
How can you exercise your rights?
Under the General Data Protection Regulation, you have the following rights regarding your data, as provided by current regulations:
- The right to access your personal data,
- The right to rectify inaccurate personal data,
- The right to erasure of personal data,
- The right to restrict processing, especially if the processing is contested,
- The right to portability of the data you have provided to the data controller.
For processing based on legitimate interests, you may have the right to object, subject to the legal conditions.
All your rights may be exercised through COGEP’s Data Protection Officer:
Please include proof of your identity and a legitimate reason if required by law.
If, despite COGEP’s commitment to respecting your rights and protecting your personal data, you remain dissatisfied, you have the option to file a complaint with the supervisory authority: The National Commission for informatics and Liberties (CNIL)